What is Google Drive and why do I need it?

Google Drive is a cloud-based file storage and synchronization service developed by Google. It allows users to store files in the cloud, share files, and edit documents, spreadsheets, and presentations collaboratively.

Google Drive offers 15GB of free storage space. Paid subscriptions are available for additional storage. Files and folders can be shared privately with particular users that have a Google account or they can be made public. Google Drive integrates with Gmail, Google Docs, Google Sheets, Google Slides, Google Calendar, Google Keep and other Google apps. This allows seamless collaboration and sharing between the various services.

Some key questions about Google Drive include:

  • What is cloud storage?
  • How does Google Drive work?
  • What are the benefits of Google Drive?
  • How much storage do I get with Google Drive?
  • How do I share files and folders on Google Drive?
  • How does Google Drive integrate with other Google services?
  • Is Google Drive secure?
  • How much does Google Drive cost?

This article will provide answers to these questions and explain what Google Drive is, how it works, and why it is an essential productivity tool for personal and business use.

What is cloud storage?

Cloud storage refers to saving files to an offsite storage system maintained by a third-party provider instead of storing information to a computer’s hard drive or local storage. The cloud storage provider houses and maintains the physical storage infrastructure, while you access it through an internet connection.

With cloud storage services like Google Drive, you can upload files from any device via the internet. Those files are then stored remotely (“in the cloud”) instead of on your computer’s hard drive. You can access your cloud-stored files from any location on any internet-connected device.

Some key benefits of cloud storage include:

  • Access your files anywhere with an internet connection.
  • No need to carry USB drives or external hard drives.
  • Collaborate in real-time on documents.
  • Never lose a file due to hardware failure.
  • Scale your storage needs up or down as required.
  • Built-in file sharing capabilities.

Google Drive is one of the most widely used and trusted cloud storage solutions available today. Other popular services include Dropbox, Microsoft OneDrive, Apple iCloud, Amazon Cloud Drive, and Box.

How does Google Drive work?

Google Drive allows you to upload files from your computer or mobile device to the cloud. These files are then accessible through the Google Drive website or mobile app.

Any file type can be stored on Google Drive – documents, photos, videos, spreadsheets, PDFs, etc. Files up to 5TB in size are supported.

Uploaded files are synced automatically across linked devices. Any changes made to files on one device will be reflected instantly on all other devices where you are logged into your Google account.

Key features of Google Drive include:

  • Web access – Files can be accessed from any internet-connected computer via the Google Drive website at drive.google.com.
  • Automatic sync – Files are kept in sync between connected devices automatically.
  • Backup – Files are backed up securely online as a protection against hardware failure or data loss.
  • File sharing – Files can be privately shared with specified users or publicly shared via a link.
  • Collaborative editing – Google Docs, Sheets, and Slides allow live collaboration on documents.
  • Mobile apps – The Google Drive apps for iOS and Android allow access to files on the go.
  • Integration – Google Drive integrates seamlessly with Gmail, Google Photos, and other Google services.
  • Offline access – Files can be made available offline on mobile devices when an internet connection is not available.

These features make Google Drive a versatile hub for storing, sharing, syncing, and collaborating on files across devices and with other users.

What are the benefits of Google Drive?

Google Drive offers many benefits that make it an indispensable tool for personal use, teams, and businesses:

Access Files Anywhere

With Google Drive, you can access your files from any device – desktop, laptop, tablet, smartphone – regardless of where you are, as long as you have an internet connection. This makes Drive excellent for working on the go.

Real-Time Collaboration

Google Drive allows live collaboration on documents, spreadsheets, and presentations. Multiple people can edit shared files simultaneously, with changes appearing instantly for all collaborators.

Large Free Storage

All Google users get 15GB of free cloud storage with Drive. This is a generous amount compared to other free cloud storage offerings. Paid plans provide additional affordable storage.

Integration with Google Services

Drive integrates seamlessly with other popular Google services like Gmail, Docs, Sheets, Slides, Photos, Calendar, Keep, and more. This integration streamlines workflows and collaboration.

Sync Across Devices

Files uploaded to Drive are automatically synced to all your logged-in computers and mobile devices. Edit a file on your laptop, and the changes appear instantly on your phone.

Reliable File Backup

Drive acts as a backup for your important files by keeping a copy in the cloud. This protects your data against hardware failure, theft, and loss.

Easy File Sharing

Google Drive has simple tools built-in to share files privately with other users or publicly via shareable links. Rights and access can be controlled for each file.

Top-Tier Security

Google uses advanced security measures like encryption and authentication to keep your data private and secure. Drive has an excellent track record for security.

How much storage do I get with Google Drive?

All Google Drive users start with 15GB of free cloud storage. This is shared between Drive, Gmail, and Google Photos.

15GB is enough to store around 15,000 photos or 3,000 music files or 100+ documents. For light personal use, 15GB is ample free space.

If you need more storage, paid Drive plans are available:

Google One Plan Storage Amount Price (per month)
100 GB 100 GB $1.99
200 GB 200 GB $2.99
2 TB 2 TB $9.99
10 TB 10 TB $99.99
20 TB 20 TB $199.99
30 TB 30 TB $299.99

Google One plans include the listed Drive storage plus extra benefits like expanded Google support and shared family plans. Storage can be purchased monthly or yearly.

For teams and business use, unlimited storage options are available as part of Google Workspace subscription plans.

How do I share files and folders on Google Drive?

Google Drive makes sharing files and folders simple. There are a few different ways to share:

Share with individual Google users

You can share any file or folder privately with individual Google users by entering their email address. They will receive an email inviting them to view or edit the shared item.

Get a shareable link

Every Drive file and folder has a unique link that can be shared to provide anyone access. You can set permissions like edit/view access and password protection.

Share publicly

The “Share publicly” option makes a file or folder available to anyone via a public link. This is useful for sharing non-sensitive data openly.

Google Groups

Google Groups allow sharing with a defined team or group. Add the group email address when sharing an item to give access to the entire group.

Shared drives

Shared drives are like shared folders that an entire team can collaborate in. Team members can be given edit or view access to the entire drive.

In summary, Google Drive provides flexible sharing capabilities to enable collaboration with individual users or groups of users, both privately and publicly. Permissions can be granularly controlled for each shared item.

How does Google Drive integrate with other Google services?

A major benefit of Google Drive is its seamless integration with other popular Google apps and services:


Email attachments can be saved directly to Drive with the Gmail integration. Large email attachments up to 50MB can also be transferred automatically from Gmail to Drive.

Google Photos

Photos and videos can be backed up from your mobile device camera roll directly to Drive using Google Photos. This provides secure cloud storage for your media.

Google Docs, Sheets, Slides

These web-based office apps allow live collaboration on documents, spreadsheets, and presentations stored in Drive.

Google Calendar

Calendar invites often include shared Drive files like agendas or proposals. The events stay in sync with the files.

Google Keep

Notes created in Google Keep can be saved as Drive files and linked within Keep for easy access.

Google Sites

Websites created with Google Sites seamlessly integrate Drive content like images, videos, and documents.

Google Cloud Print

Drive files can be accessed for printing directly from the Google Cloud Print service.

This tight integration between Drive and other productivity apps enables streamlined workflows and collaboration.

Is Google Drive secure?

Yes, Google Drive employs advanced security measures to keep your data private and protected:


Files stored in Drive are encrypted using the industry-standard AES 128-bit encryption. This prevents unauthorized access.


Accessing Drive requires logging in with your Google username and password. Two-factor authentication provides an extra layer of security.

File permissions

Permissions allow restricting file access and editing capabilities at a granular level to prevent data leakage.

Activity tracking

Drive maintains detailed logs of file activity like sharing, editing, accessing, and moving for accountability.

Malware protection

Drive scans all files using Google’s advanced malware detection before they are downloaded or shared to prevent virus spread.

Dedicated security team

Google employs a large team dedicated to optimizing and enhancing Drive security 24/7.

Worldwide data centers

Data centers use secure physical and digital protocols to prevent tampering with Google servers where Drive data is stored.

Google Drive’s security measures stack up well compared to other cloud storage providers. For most personal and business use cases, Drive provides a high level of security.

How much does Google Drive cost?

Google Drive is free to use with some limitations:

  • 15 GB free storage shared with Gmail and Google Photos
  • Files up to 5 TB each
  • Unlimited number of files
  • Basic collaboration tools

For additional storage or advanced features, Google One plans are available starting at $1.99/month for 100GB. Business and enterprise plans are also available as part of Google Workspace with unlimited storage and advanced administration controls.

Here is a comparison of key Google Drive plans:

Plan Storage Limit Price (Monthly)
Free 15 GB shared Free
Google One 100 GB 100 GB $1.99
Google One 2 TB 2 TB $9.99
Google Workspace Business Standard Unlimited $6/user
Google Workspace Enterprise Unlimited $12/user


Google Drive is a robust cloud storage solution that enables you to store, access, sync, collaborate on, and share files securely. Key features like seamless integration with Google services, real-time collaboration, and extensive sharing options make Drive an essential tool for most personal and business use cases.

With free generous storage for light use and affordable paid plans for additional capacity and features, Drive provides value for money. Robust security measures and reliable services from Google ensure your data remains private and protected.

For both casual everyday users and power business users, Google Drive delivers an impressive set of capabilities not matched by other cloud storage providers. With platforms available for Web, iOS, and Android, plus deep integration across Google’s app ecosystem, adopting Drive is a smart choice.